Accounts Payable Specialist III

Job Description:

JOB SUMMARY:

The Accounts Payable Specialist must ensure in every way possible that the invoices incurred in the course of business are paid on time, accurately, and in accordance with company policy and generally accepted accounting practices. The Accounts Payable Specialist III will also function as a backup other AP staff when they are absent. 

PRIMARY DUTIES & RESPONSIBILITIES:

·         Check TIN’s on IRS website

·         Prepare and file 1099s and at year-end along with all related state withholding documents

·         Pay invoices using corporate credit card and reconcile monthly statements

·         Review AP invoice and check batches for accuracy and compliance

·         Monitor Sales and Use tax on purchases through all payment methods

·         Maintain all vendor website log-in records

·         Ensure invoices are supported with legal documentation

·         Develop and implement process improvements

·         Periodically update workflow and process documentation

·         Train staff on AP procedures to ensure company-wide compliance

·         Contract Compliance

·         Assist with other AP duties as needed.  This includes:

·         Maintain vendor records in compliance with internal controls and 1099 requirements

·         Maintain vendor files in GP and AvidXchange, for payments, W-9s, and contracts

·         Manage invoice mailbox efficiently

·         Enter invoices into electronic record workflow for department approvals

·         Ensure invoices are supported with appropriate legal documentation

·         Upload invoice batches from AvidXchange to GP

·         Process check and manual payments

·         Sync payments and vendors from GP to AvidXchange

Experience and Skills:

JOB REQUIREMENTS:

·         High school diploma required, college courses in accounting preferred

·         Minimum two years of Accounts Payable experience required

·         Proficient in Excel and Word, 10-key by touch, Great Plains and/or AvidXchange experience a plus

·         Ability to speak and write English fluently

·         Ability to type 60-65 wpm

·         Detail oriented, professional attitude, reliable

·         Self-starter with strong organizational and time management skills

·         Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

·         Ability to communicate effectively both verbally and in writing

·         Ability to interact with employees and vendors in a professional manner

·         Ability to prioritize tasks with an understanding how AP supports other department functions

·         Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

·         Ability to handle interruptions and special requests in a patient manner

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus and work closely with data and numbers. 

• While performing the duties of this job, the employee is not exposed to weather conditions outside of normal travel between locations.  

• The noise level in the work environment is usually moderate. 

• Typical office environment; may experience minor discomfort from extensive use of a computer display and keyboard; travel between buildings on campus and between campuses; may travel out-of-town to attend training and meetings on an as needed basis.

INSP - Who we are

By any standard, INSP is one of today's most successful cable networks and multi-media entertainment companies with a staff of talented producers and storytellers who create, acquire, and distribute premium, popular programming content across an array of platforms.

Our INSP Linear cable network is available in every market, nationwide, to more than 60 million households via Dish Network, DirecTV, Verizon FiOS, AT&T U-verse and more than 2,800 cable systems, along with vMVPD's including FRNDLY TV, SLING TV, Philo and Fubo TV. It is viewed by more than 47 million households a year and attracts a loyal audience, so much so that we rank among leaders in the total amount of time viewers spend watching.

INSP's ratings consistently exceed most high-profile networks, making us among today's highest-rated cable networks. With 7 consecutive years of year-over-year ratings increases (2014-2021), the INSP audience continues to expand. We are the only network with this record of consistent growth, and in 2021, we had the highest ratings of any year in our longstanding history.

The INSP linear network provides a trusted viewing experience, with a lineup of acquired timeless and popular classic Westerns, along with branded original programming. We feature stories of action and adventure, showcasing everyday heroes and developing new heroes with original programs.

INSP, LLC as an employer provides a collaborative work environment and values a healthy work-life balance for its employees. We offer competitive compensation, a robust benefits package for full-time employees, a 401(k) Plan (with company match), and generous paid time off.

If you want to join a talented team, that is committed to excellence, then INSP is the place for you!