Administrative Assistant III

    • Job Tracking ID: 512234-738146
    • Job Location: Charlotte, NC
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: November 13, 2020
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

SUMMARY/POSITION OVERVIEW

INSP is in a search of a dynamic and positive team player, who is passionate about TV, film and media. This individual will be supporting the head of Worldwide Distribution (WWD) in distributing INSP channel and its original TV/Movie content produced by Imagicomm Entertainment. INSP’s distribution affiliates include Comcast, Netflix, Amazon Prime, TubiTV, Roku, Spectrum, DirecTV, Dish, AT&T and others. This position requires an individual who possess skills listed below, to facilitate the day-to-day operations of the Department.

PRIMARY DUTIES & RESPONSIBILITIES

  • Interdepartmental Liaison - manage and facilitate projects between marketing, research, public relations and programming departments.

  • Coordinate Events - WWD department travels often in general. This candidate will help coordinate and assist numerous events and shows throughout the year.

  • Budget - He or she would be the point person for requests from finance and managing department expenses.

  • Administration/office management: Coordinate administrative tasks as required, including: interaction with SVP’s direct reports, which include 4 VPs and 1 database manager. Booking SVP’s travel arrangements, calendar, meetings and agendas, transcribing meeting notes, approving timecards, reconciling monthly WF statement and approving expense reports.

  • Presentations: Create customized presentations as needed by SVP and serve as point person for Affiliate Marketing and Creative during the quarterly updating process.

  • Correspondence: Communicate with affiliate contacts at all levels, to include Divisional, Regional, State and individual system. Draft correspondence as needed, i.e., letters, memos, etc. for SVP.

  • Sponsorships/Registrations/Membership: Submit sponsorship/membership/registration check requests with justification and event date/check due date in a timely manner.

  • Trade News: Review trade publications and update pertinent information as it relates to Affiliates.

  • Miscellaneous: Willing to help in any way, including request from other Departments, such as Finance and/or Legal.

Experience and Skills:

JOB REQUIREMENTS

  • Team player, with a positive mental attitude, who is capable of working with little supervision.
  • Creative individual with an ability to tell good stories and solve problems.
  • Taking the initiative on projects; being proactive.
  • Must be capable of working in a fast-paced environment with stringent deadlines & confidentiality.
  • Dependable and very detailed oriented.
  • Desire and willingness to go the extra mile to ensure the best results.
  • Proficient in both written & verbal communications.
  • Excellent telephone skills.
  • Proficient in MS Office (WORD, Excel, PowerPoint), Mac (keynote).
  • Bachelor’s degree.
  • Three to five years of administrative assistant experience or equivalent preferred.